Passport advising portal

To view IUPUI degree maps, please visit: www.go.iu.edu/degreemaps  and select IUPUI, the Academic Unit (school) in which the major resides, select SEARCH for your major, and select VIEW. The map will display the four-year academic plan for degree completion as well as two-year plan for degree completion for students who transfer to IUPUI from Ivy Tech with an associate’s degree on the Indiana TSAP plan.

Guide for the Guest Student Application (GSA)

If you are currently enrolled at IUPUI and want to take a class at Ivy Tech, you must complete the guest student application. 

Complete Ivy Tech’s guest student application

Purpose:

IUPUI students can register for and enroll in course(s) at Ivy Tech Community College-Indianapolis Service Area while maintaining IUPUI as their home institution via the Ivy Tech Guest Student Application.

To qualify for the use of the Ivy Tech Guest Student Application, an IUPUI student must be in good standing (not dismissed) and concurrently enrolled in at least one course at IUPUI for fall and spring semesters. There is no concurrent enrollment requirement for the summer semester unless the student plans to use the Passport Financial Assistance Agreement.

 

Deadlines:

  • Preferred Deadline: Five (5) weeks before the start of the course
  • Processing Deadline: One (1) week before the start of the course
  • Final Deadline (not recommended unless extenuating circumstances): Monday before the start of the course
  • If an IUPUI student turns in the Ivy Tech Guest Student Application later than the ‘processing deadline’ above, there is no guarantee Ivy Tech can process the application before the course begins.


*Please contact the Passport Office to confirm deadlines, as they are submitted to change per semester.

NOTE: Ivy Tech begins registering for courses one (1) month before IUPUI. It is recommended that students turn in a completed Ivy Tech Guest Student Application as soon as possible.

Ivy Tech Guest Student Application Process - IUPUI Domestic Students

  1. The Ivy Tech Guest Student Application should be filled out first. IUPUI students are required to provide proof of academic standing with IUPUI by providing Ivy Tech with one of the following: a verification of academic standing form (to be completed by an IUPUI advisor), a current IUPUI transcript, or other written verification. Submitting proof of academic standing will ensure the IUPUI student is in good standing (not dismissed) at IUPUI. If the IUPUI student plans to utilize their IUPUI financial aid to pay for the Ivy Tech guest course(s), an IUPUI academic advisor MUST sign the Passport Financial Assistance Agreement.

 

  1. To view Ivy Tech’s course offerings, visit their course schedule search. You may select multiple Ivy Tech campuses, but if the IUPUI student plans to use the Passport Financial Assistance Agreement, be sure to select an Indianapolis Service Area Location. If you select a course that is not in the Ivy Tech Indianapolis Service Area region, the Passport Financial Assistance Agreement Form cannot be utilized.

 

  1. Students should submit the Ivy Tech Guest Student Application online directly to Ivy Tech Admissions electronically.

 

  1. Approximately 7-10 Ivy Tech business days after you have submitted the Ivy Tech Guest Student Application, the IUPUI student will receive an email with instructions on how to log into ‘My Ivy’ to enroll in their Ivy Tech guest course(s). As a reminder, the student must register/enroll in the Ivy Tech course(s) through their Ivy Tech ‘My Ivy’ account; the Ivy Tech Guest Student Application will not automatically enroll the IUPUI student in the Ivy Tech guest course(s).

 

  1. If the IUPUI student would like to pay for their Ivy Tech guest course(s) with their awarded IUPUI financial aid, the student will also need a Passport Financial Assistance Agreement (process outlined below).

 

  1. A new Ivy Tech Guest Student Application must be completed every semester and the IUPUI student may only register for the courses listed on the application.

 

NOTE: Students must receive a minimum grade of "C" or above unless a higher grade is needed as noted by a student's IUPUI academic advisor, for the Ivy Tech course to transfer to IUPUI and apply toward the student’s IUPUI major.

Ivy Tech Guest Student Application Process - IUPUI International Students

 

  1. The Ivy Tech Guest Student Application should be filled out first. IUPUI students are required to provide proof of academic standing with IUPUI by providing Ivy Tech with one of the following: a verification of academic standing form(to be completed by an IUPUI advisor), a current IUPUI transcript, or other written verification. Submitting proof of academic standing will ensure the IUPUI student is in good standing (not dismissed) at IUPUI. If the IUPUI student plans to utilize their IUPUI financial aid to pay for the Ivy Tech guest course(s), an IUPUI academic advisor MUST sign the Passport Financial Assistance Agreement.

 

  1. To view Ivy Tech’s course offerings, visit their course schedule search. You may select multiple Ivy Tech campuses, but if the IUPUI student plans to use the Passport Financial Assistance Agreement, be sure to select an Indianapolis Service Area Location. If you select a course that is not in the Ivy Tech Indianapolis Service Area region, the Passport Financial Assistance Agreement Form cannot be utilized.

 

  1. Students should submit the Ivy Tech Guest Student Application along with a copy of their I-20 online directly to Ivy Tech Admissions electronically.

 

NOTE: If the student holds an F-1 visa, you must submit an electronic copy of your I-20 to process the Ivy Tech Guest Student Application. Without the entire I-20, the application will not be processed. Visas are NOT acceptable.

 

  1. Approximately 7-10 Ivy Tech business days after you have submitted the Ivy Tech Guest Student Application, the IUPUI student will receive an email with instructions on how to log into ‘My Ivy’ to enroll in their Ivy Tech guest course(s). As a reminder, the student must register/enroll in the Ivy Tech course(s) through their Ivy Tech ‘My Ivy’ account; the Ivy Tech Guest Student Application will not automatically enroll the IUPUI student in the Ivy Tech guest course(s).

 

  1. If the IUPUI student would like to pay for their Ivy Tech guest course(s) with their awarded IUPUI financial aid, the student will also need a Passport Financial Assistance Agreement (process outlined below).

 

  1. A new Ivy Tech Guest Student Application must be completed every semester and the IUPUI student may only register for the courses listed on the application.

 

NOTE: Students must receive a minimum grade of "C" or above unless a higher grade is needed as noted by a student's IUPUI academic advisor, for the Ivy Tech course to transfer to IUPUI and apply toward the student’s IUPUI major.

 

Additional Notes for IUPUI International Students

 

 

  • SACM students have additional requirements (see below).

 

  • Once enrolled in Ivy Tech course(s), the student should complete the Concurrent Enrollment Verification eform located in their iStart account. The eForm documents verify the students’ full-time enrollment during the semester, where the student must include a copy of their Ivy Tech schedule. Additional information can be found on the IUPUI Office of International Affairs website.

 

Saudi Arabian Cultural Mission (SACM) Students

After an IUPUI SACM student submits their Ivy Tech Guest Student Application, the student should prepare to submit two (2) items to their SACM advisor:

1. A letter of admission from Ivy Tech. The email as mentioned above from Ivy Tech’s Admissions Office will satisfy this requirement.

 2. A letter from the student’s IUPUI academic advisor explaining why the student is taking the course at Ivy Tech instead of IUPUI.

From there, the student’s SACM advisor will prepare a letter of financial promise to Ivy Tech. The student will then need to submit this letter to Ivy Tech’s Financial Aid Office.

The letter may be submitted in person to Ivy Tech’s Express Enrollment Services on the first floor of the NMC building at 50 W. Fall Creek Parkway, North Drive. Or, it may also be submitted to indy-finaid@ivytech.edu.

Obtaining Ivy Tech transcripts

When a student has completed their Ivy Tech guest course(s), they must request an official transcript from Ivy Tech to IUPUI for a fee of $5 to ensure the credit hours transfer to IUPUI.

This official transcript may be requested through the student’s Ivy Tech ‘My Ivy’ account and sent electronically to IUPUI’s Office of Undergraduate Admissions at mycredit@iupui.edu.


Questions regarding the evaluation timeline of Ivy Tech transcripts should be directed to the IUPUI Office of Undergraduate Admissions.

Instructions for SACM Students

For SACM STUDENTS:

Thank you for submitting your guest student application to take courses at Ivy Tech.  We will send your application to Ivy Tech for processing, and you should receive an email from Ivy Tech's Office of Admissions within 7-10 business days.  This email will provide the necessary instructions to find and enroll in your chosen course. 

Once you have enrolled in your course, be sure to complete the Concurrent Enrollment Verification eForm located in your One.IU account to show that you are enrolled full-time during the semester.  In addition, you will also need to include a copy of your Ivy Tech schedule.  Additional information can be found at the following link:

http://international.iupui.edu/visas/f1-students/enrollment/index.html

In the meantime, you should prepare to submit 2 items to your SACM advisor:

(1) A letter of admission from Ivy Tech.  The aforementioned email will satisfy this requirement.

(2) A letter from your IUPUI Academic Advisor explaining why you are taking the course at Ivy Tech instead of IUPUI.

From there, your SACM advisor will prepare a letter of financial promise to Ivy Tech.  You will then need to submit this letter to Ivy Tech's Financial Aid Office.

Lastly, if you have any questions, please contact the Office of International Affairs:

Business/SPEA Building

902 West New York Street

Indianapolis, IN 46202

Hours: 9 AM – 5 PM

317-274-7000